Your Waste Receipts. Filed to the Government.
Automatically.
From October 2026, every waste movement must be logged with DEFRA within 48 hours — or face automatic fixed-penalty fines. No warnings. Just forward your receipts to your dedicated mailbox — we validate, file, and archive them in seconds.
Works with every UK waste carrier — including:
Watch a Receipt Get Filed in Real Time
See exactly what happens when you forward a receipt to your WasteLog mailbox.
Three steps. Sixty seconds. Fully compliant.
No portals. No forms. No apps for your team.
Forward the receipt
Got a skip ticket, bin invoice, or collection slip? Forward the email — or snap a photo and send it to your dedicated WasteLog mailbox.
We read, check, and validate
Our AI reads the receipt, identifies waste types and weights, checks your carrier's licence against the EA register, and flags anything suspicious.
Filed to DEFRA. Done.
Your waste record is filed to DEFRA in seconds. A 2-year audit trail builds itself automatically. You never touch a government portal.
The October 2026 deadline is approaching.
Set up your free pilot now — before the rush.
How WasteLog Compares to Manual Tracking
See why hundreds of UK businesses are switching from manual to automated.
The WasteLog Advantage (Automated)
Forward an email. Done.
Fully hands-free. Create an auto-forward rule once, and let the system run in the background. Zero daily admin or software to learn.
AI catches errors before DEFRA does
If our AI spots any compliance errors (like an expired carrier licence), you get an immediate alert with a 1-click resolution link.
Your 2-year audit trail builds itself
Our AI automatically extracts weights, normalizes units to tonnes/kg, resolves EWC classifications, and logs filings to DEFRA instantly.
The Traditional Way (Manual Logging)
Log into DEFRA, fill 6 pages of forms
Operators have to manually log in, paste weights, and complete long multipage forms for every single waste movement.
Miss one receipt, pay £400
Missing statutory reporting windows creates immediate civil monetary liability and Section 34 non-compliance.
12 minutes per receipt, every single time
Sorting paper receipts, typing data into spreadsheets, and chasing drivers burns valuable staff time each week.
The £400 fine most UK businesses don't know about
From October 2026, failing to log a waste movement within 48 hours triggers an automatic £400 fixed-penalty fine. No inspector visit needed. No warning. The system is fully digital — like a speed camera for waste.
Automatic. No warnings.
waste movement.
across months of missed logs.
What this looks like in practice
A property company hired an unverified disposal service. The waste was fly-tipped. The business was prosecuted.
A retail warehouse couldn't produce matching waste transfer logs when the Environment Agency audited them.
A business vehicle was stopped moving commercial scrap. No tracking submission found within 48 hours. Instant fine.
Everything in one place. Nothing to learn.
Your drivers and site teams just forward receipts. WasteLog manages the rest. When you need records for an audit, a tender, or a Net-Zero grant — one click.
Access Official Audit Trails
All your forwarded waste transfer notes are automatically checked, structured, and compiled into a secure central archive. Search past entries by date or site, and export full CSV records instantly to attach to commercial tenders or present during municipal audits.
Claim Net-Zero Local Grants
Your compliance hub automatically tracks your recycling tonnage and Scope 3 carbon savings. By generating these verifiable environmental statistics, WasteLog can automatically flag your business's eligibility for regional Net-Zero LEP vouchers (covering up to 50% of software costs).
Forward a Waste Ticket & Watch Real-Time Filing
See how WasteLog ingests raw carrier dockets, validates Environment Agency licences, and transmits statutory returns to the DEFRA DWT API in seconds.
Click "Simulate Forwarding" below to run the automated AI extraction and statutory DEFRA filing pipeline.
Built for builders, plumbers, and site managers — not IT departments
Nothing new to learn
No apps, no portals, no training. If your team can forward an email or take a photo, compliance is handled.
AI reads the receipt for you
Waste types, weights, carrier details, EWC codes — our AI extracts everything from the receipt and maps it to the official DEFRA format.
Errors caught before DEFRA sees them
If a receipt is unclear, we text you a correction link before filing. Nothing reaches DEFRA without passing validation. You're safer with us than without us.
See how much time and money you'll save
Drag the sliders to match your business. Watch the savings stack up.
Your business profile
Adjust to match your waste volume and team costs.
Annual Cost Comparison
Manual Admin Wages vs. WasteLog Subscription (Annual Billing)
One price. Everything included.
AI receipt reading, DEFRA filing, carrier licence checks, and a 2-year audit archive — on every plan.
Micro-Trade
For independent trades, decorators, electricians, and small single-van businesses.
- Up to 5 filings / month
- 1 Ingestion Mailbox
- Instant AI Receipt OCR
- DEFRA Gateway API sync
- 14-Day Free Pilot
Local SME
Ideal for established workshops, restaurants, retail shops, or small building contractors.
- Up to 15 filings / month
- 1 Ingestion Mailbox
- Automated EWC & Weight Check
- Digital Duty of Care Archive
- Email & Chat Support
Regional Growth
For multi-site businesses, commercial construction firms, and high-volume trade contractors.
- Up to 60 filings / month
- 3 Dedicated Intake Mailboxes
- Enhanced AI Self-Correction
- Instant SMS discrepancy alerts
- Priority Processing Queue
Corporate Custom
For Tier 1 contractors, high-volume operations, and national multi-depot networks.
- Tiered volume pricing
- Custom ERP / Weighbridge API
- Dedicated Technical Account Manager
- Custom SLA & PO Invoicing
Annual Plan Exclusives: Statutory Duty of Care Protection
All annual subscriptions include automated AI Fixed Penalty Representation drafts, Scope 3 ESG carbon exports, and embeddable website trust badges.
Frequently Asked Questions
Does WasteLog.uk support my specific waste carrier?
+Can I set up auto-forwarding rules to run this completely hands-free?
+Are you affiliated with the UK Government or DEFRA?
+Is automated API submission of OCR-extracted data allowed by DEFRA?
+What happens if the AI fails to read a receipt or finds compliance errors?
+Is there a long-term contract or cancellation penalty?
+What if I only produce a small amount of waste?
+Is this just for construction?
+What happens after the free pilot?
+Aligning Compliance with Care
We match digital regulatory logs with physical action. WasteLog.uk supports the UK's leading environmental pioneers through active revenue pledges and voluntary customer co-funding.
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Hubbub
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